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Scale Specialist in Port McNeill at Western Forest Products

Date Posted: 6/5/2018

Job Snapshot

Job Description

Reporting to the Senior Scale Specialist, the Scale Specialist is responsible for collecting, importing and processing daily scale records from scale locations in various formats and must have the ability to communicate with multiple contacts on a daily basis. Accurate and timely auditing of scale submission records to HBS according to the operational Scale Site Authorization is required. This position is suited to a well-organized and detail oriented individual who possesses the ability to problem solve, multi-task and work well with minimal supervision while under pressure and deadlines.

  • Administer and manage production for WFP, Stump to Dump contractors, Timber Sales (BCTS & WTA) and other wood flow scenarios as required.
  • Audit the daily scale for accuracy against the source data, importing to LIMS where applicable while ensuring integrity maintained throughout the scale processing activities
  • Provide daily production reporting to the operation and maintain production tracking records
  • Maintain excel spreadsheets for 3rd party companies hauling to WFP sites (load detail summaries, boom addendums & YTD ledgers for road use and dump & booming charges)
  • HBS ISA Duties – audit daily submissions ensuring all loads/samples have been received without error; Perform weekly, bi-weekly and monthly duties as laid out in the HBS Reference Guide, Industry HBS Roles and Responsibilities for ISA (Industry Site Administrators)
  • Provide support for scale sites and scalers and assist with compliance issues identified through government legislation (Scaling Regulation, Timber marking and Transportation Regulation, Forest Act, etc.)
  • Initiate technical support for handheld scaling devices and weigh scaling hardware/software if necessary
  • Maintain annual Scaler Authorizations (weighmasters & special forest products) if applicable
  • Ensure consistent and accurate reporting provided for internal and external parties as required.
  • Coordinate with foremen boom crew/DLS crew for informational discussions, problem-solving
  • Audit boom cut-off documentation, process completions and provide boom addendums to be distributed accordingly
  • Perform unscaled boom reconciliations and submit required documentation to MFLNRO
  • Maintain LIMS database tables as outlined in detailed job matrix
  • Receive & process Notice of Active Logging forms for all new blocks
  • Monitor scale adjustments regularly for all unscaled loads and submit to finance monthly
  • Prepare LIMS Contractor advances, holdbacks and misc. invoicing as required.
  • Ensure all LIMS contracts up to date and meet Precedent Contracts and Contract Management Policy requirements. On bi-weekly LIMS contractor pay schedule review and verify preliminary statements for accuracy
  • Manage boom-stick and gear inventories and track all movement of sticks and gear
  • Active LIMS Team member – attend and provide input at meetings; provide meeting support; stay current with system technology
  • Assist other operations as required

Job Requirements


  • High school diploma required
  • College diploma or university degree considered an asset
  • 1-2 years’ experience in the forestry industry
  • Previous accounting experience considered an asset

 Skills, Knowledge and Required Competencies

  • Strong attention to detail and accuracy
  • Confidentiality
  • Familiarity with general accounting concepts and administrative processes
  • Knowledge and/or working experience in Log Inventory Management System (LIMS), Log Data Manager (LDM), and the Harvest Billing System (HBS)
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office specifically Excel, Word, Outlook
  • Able to work well under pressure and deadlines
  • Highly organized and able to maintain focus amidst multiple interruptions
  • Highly motivated self-starter who takes initiative with minimal supervision
  • Dependable, responsible contributor committed to excellence and success
  • Able to identify problems analyze and/or ask questions to determine best solution and perform corrective actions as per company and regulatory guidelines

Position will remain open until filled. Interested applicants are encouraged to apply early for consideration.

Internal candidates, please apply for the position and then contact Recruitment to let them know of your interest.